COUNCIL MEETING
8.00PM ON TUESDAY 5th FEBRUARY 2019
SHERE VILLAGE HALL, GOMSHALL LANE, SHERE

AGENDA

If there is additional information for an Agenda Item, the item number will be displayed in green as a link.  Please click on the link to access the information.

 REF  ITEM  LED BY
 18/179 To accept apologies and reasons for absence in accordance with the Local Government Act 1972, Schedule 12, para 40  Clerk
 18/180 Declaration of Disclosable Pecuniary Interests (DPIs) by Councillors on any of the agenda items below in accordance with The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. (SI 2012 No. 1464)  Chairman
 18/181 Declaration of gifts or hospitality over £25. Members are reminded that once a declaration of gifts or hospitality has been made then a new Form of Financial and Other Registerable Interests must be completed  Chairman
 18/182 SHORT ADJOURNMENT TO ENABLE THE PUBLIC TO ADDRESS THE COUNCIL  
 18/183 Approval of the Minutes of the Council meeting held on 9th January 2019  Clerk
  ITEMS FOR DECISION:  
 18/184

Finance matters:

  • Approval of income and expenditure for the month ended January 2019
  • To note bank reconciliations and statement balances for month ended January 2019
  • To note income and expenditure against budget and earmarked reserves to end of January 2019
  • To note the response from the Internal Auditor regarding acceptable levels of earmarked and general reserves
  • To note VAT expenditure for January 2019
 RFO
 18/185 Peaslake Farm Steering Committee – to receive minutes of the 30th January meeting  RD
 18/186 Shere Pool – to receive the notes from the meeting between representatives of the Parish Council and Shere Swimming Pool Committee on 23rd January 2019  RD
 18/187

The Well and Wall, Shere:

  • To Note transfer of the title from Shere Manor Estate to the Council
  • Wall – to receive an update
 
 18/188 Surrey Hills Highways Working Group Meeting – to receive a report  BA
 18/189 Polling Places Review 2019 – to consider any comments for the review regarding the polling places within the Parish  
 18/190

General Purposes Committee, 16th January 2019 – to receive minutes and consider the following Recommendations:

  • Revised Tender Documents for Parish Maintenance Contracts
  • Holmbury St Mary Pavilion and Football Pitch annual rolling Lettings Agreement £550 per year
  • Asbestos removal Goose Green Pavilion £8000 ex. VAT (Local Government (Miscellaneous Provisions) Act 1976, S.19), including £500 discount
  • Shere Parish Council IT – back up £687 ex VAT plus £29 per month and solid state drives £380 ex VAT (Local Government Act 1972, s.142)
  • Refurbishment of Central Finger Sign, Shere £870 ex VAT (Road Traffic Regulation Act 1984, S.72)
  • Ford Bridge, Lower Street, Shere repairs £200 ex VAT (Highways Act 1980, SS43 & 50)
  • Radnor Road footpath steps repairs £95 ex. VAT (Open Spaces Act 1906, SS.9 &10)
  • Franksfield to Peaslake Playground footpath steps £120 ex VAT (Highways Act 1980, SS.43,50)
  • Shere Lane, Pilgrims Way and Pathfields two signs ‘no parking on the pavement’ £70 ex. VAT (Road Traffic Regulation Act 1984, s.72)
  
 18/191 Risk Assessments Annual Review – to review and approve the Parish Council’s risk assessments  Clerk
 18/192 Police Matters– to consider any matters that need to be brought to the attention of the Police  All
  ITEMS TO NOTE:  
 18/193 Tanyard Hall Car Park – Surrey County Council Drainage Scheme and temporary car park closure  Clerk
 18/194 Clerk’s Report (for noting, delegation to the Clerk or inclusion on the next agenda)  Clerk
 18/195 Councillors’ Business (for noting or including on the agenda for the next meeting)  All
 18/196 Date of next meeting: 8pm, Tuesday 5th March 2019 at Tanyard Hall, 30 Station Road, Gomshall GU5 9LF  Clerk
 18/197 Exclusion of the Public and Press (Public Bodies Admission to meetings Act 1960) – to exclude the public and press for the following item of business because of the confidential nature of the business to be transacted.  RD/Clerk
 18/198 NEST Pension -to note contribution corrections from 2017/2018 and 2018/2019  Clerk