COUNCIL MEETING
8.00PM ON TUESDAY 2ND APRIL 2019
HOLMBURY ST MARY VILLAGE HALL, FELDAY GLADE, HOLMBURY ST MARY, RH5 6PG

AGENDA

If there is additional information for an Agenda Item, the item number will be displayed in green as a link.  Please click on the link to access the information.

 REF  ITEM  LED BY
 18/221 To accept apologies and reasons for absence in accordance with the Local Government Act 1972, Schedule 12, para 40  Clerk
 18/222 Declaration of Disclosable Pecuniary Interests (DPIs) by Councillors on any of the agenda items below in accordance with The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. (SI 2012 No. 1464)  Chairman
 18/223 Declaration of gifts or hospitality over £25. Members are reminded that once a declaration of gifts or hospitality has been made then a new Form of Financial and Other Registerable Interests must be completed  Chairman
 18/224 SHORT ADJOURNMENT TO ENABLE THE PUBLIC TO ADDRESS THE COUNCIL  
 18/225 Approval of the Minutes of the Council meeting held on 5th March 2019  Clerk
  ITEMS FOR DECISION:  
 18/226

Finance matters:

  • Approval of income and expenditure for the month ended March 2019
  • To note bank reconciliations and statement balances for month ended March 2019
  • To note income and expenditure against budget and earmarked reserves to end of March 2019
  • To note VAT expenditure for March 2019
  • Section 137 expenditure (Donations) – to note that discretionary spending for which the Parish Council has no specific legal power, will increase in 2019/20 to £8.12 per elector.  Total electorate  as at 2/1/19 is 2955 therefore total amount allowable £23,994
  • Approval of Donations and Subscriptions for 2019/20 as recommended at November 2018 Finance meeting
  • Approval of £30 donation to the National Trust
  • Earmark Reserves – approval of suggested breakdown of earmark reserves to start the financial year 2019/20
 RFO
 18/227 Peaslake Farm Steering Committee – to receive minutes  RD
 18/228 Peaslake Farm Fields – Consideration of a request to use Peaslake Farm for dog agility on temporary basis  AG/GR/PC
 18/229 Christmas Lights, Shere – to receive the notes from the meeting with Shere businesses/residents regarding proposed changes to the Christmas lights and consideration of the proposal.  RD/CB/JC
 18/230 Fire Authority’s ‘Making Surrey Safer Plan’- to consider response to public consultation  Clerk
 18/231 Easter Event, Shere School PTA – consideration of the request to use swimming pool field and stream for an event with bouncy castle  Clerk
 18/232 The Pound, Shere – to consider a request to use the pound for a local business to advertise their product  Clerk
 18/233 Shere Open Gardens – to consider request to use/mark Shere Surgery Car Park and a section of Shere Recreation Ground car park as disabled parking for the event  
 18/234 Cycling and proposed legislative changes – to consider a request from a local resident to make a representation to the Department for Transport, regarding the review of the provisions for cyclists in the Highway Code  
 18/235 Williams Rail Industry Review – to consider the suggested submission  AC
 18/236 Police Matters– to consider any matters that need to be brought to the attention of the Police  All
  ITEMS TO NOTE:  
 18/237 Tanyard Hall Car Park – Surrey County Council Drainage Scheme and temporary car park closure update  Clerk
 18/238 Great Western Railway (GWR) compensation changes, Delay Replay – GWR customers can now claim for any delay over 15 minutes whatever the cause. Full details of the scheme can be found www.gwr.com/delayrepay. Monthly or longer season ticket holders will remain on the old system until the ‘Delay Repay’ performance improves.  Clerk
 18/239 Clerk’s Report (for noting, delegation to the Clerk or inclusion on the next agenda)  Clerk
 18/240 Councillors’ Business (for noting or including on the agenda for the next meeting)  All
 18/241 Date of next meeting: 8pm, Tuesday 14th May 2019 at Tanyard Hall, 30 Station Road, Gomshall GU5 9LF  Clerk
 18/242 Exclusion of the Public and Press (Public Bodies Admission to meetings Act 1960) – to exclude the public and press for the following item of business because of the confidential nature of the business to be transacted.  
 18/243 Tenders for Parish Maintenance and Cleaning – consideration of quotes and selection of contractors  Clerk
 18/244

Peaslake Farm Subsidised Housing:

  • To consider the draft lease
  • To consider the draft contract
 RD